IN THE SENATE OF THE UNITED STATES
April 15, 2008
Received
August 1, 2008
Read twice and placed on the calendar
To enhance citizen access to Government information and services by establishing plain language as the standard style for Government documents issued to the public, and for other purposes.
(a) Requirement to Use Plain Language in New Documents- Within one year after the date of the enactment of this Act, each agency--
(1) shall use plain language in any covered document of the agency issued or substantially revised after the date of the enactment of this Act;
(2) may use plain language in any revision of a covered document issued on or before such date; and
(3) shall, when appropriate, use the English language in covered documents.
(b) Guidance- In implementing subsection (a), an agency may follow either the guidance of the Plain English Handbook, published by the Securities and Exchange Commission, or the Federal Plain Language Guidelines. If any agency has its own plain language guidance, the agency may use that guidance, as long as it is consistent with the Federal Plain Language Guidelines, the Plain English Handbook, published by the Securities and Exchange Commission, and the recommendations made by the Comptroller General under section 5(c).
(c) Additional Provisions Relating to Use of English Language- Nothing in this Act shall be construed--
(1) to prohibit the use of a language other than English;
(2) to limit the preservation or use of Native Alaskan or Native American languages (as defined in the Native American Languages Act);
(3) to disparage any language or discourage any person from learning or using a language;
(4) to impact or affect protections regarding language access; or
(5) to be inconsistent with the Constitution of the United States.
(d) Covered Document- In this section, the term `covered document'‘covered document’--
(1) means any document that explains how to obtain a benefit or service or file taxes, or that is relevant to obtaining a benefit or service or filing taxes; and
(2) includes, whether in paper or electronic form, a letter, publication, form, notice, or instruction but does not include a regulation.
(e) Use of Plain Language by Agencies- Each agency should, to the extent practicable and appropriate, use plain language in any collection of information (as defined in section 3502(3)(A)(i) of title 44, United States Code).
(f) Incorporation of Comptroller General Recommendations-
(1) REPORTS-
(A) FEDERAL AVIATION ADMINISTRATION- The Administrator of the Federal Aviation Administration, acting through the Plain Language Action and Information Network, shall submit to the committees described in paragraph (2) a report on whether the recommendations made by the Comptroller General in the report under section 5(c) have been incorporated into the Federal Plain Language Guidelines described in subsection (b), and, if such recommendations have not been incorporated, an explanation of why they have not been incorporated.
(B) SECURITIES AND EXCHANGE COMMISSION- The Securities and Exchange Commission shall submit to the committees described in paragraph (2) a report on whether the recommendations made by the Comptroller General in the report under section 5(c) have been incorporated into the Plain English Handbook described in subsection (b), and, if such recommendations have not been incorporated, an explanation of why they have not been incorporated.
(2) COMMITTEES- The committees described in this paragraph are the Committee on Oversight and Government Reform of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate.
(3) DEADLINE- The reports required under paragraph (1) shall be submitted within six months after the issuance of the report provided by the Comptroller General under section 5(c).
(a) Initial Report- Within six months after the date of the enactment of this Act, the head of each agency shall submit to the Committee on Oversight and Government Reform of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate a report that describes how the agency intends to meet the following objectives:
(1) Communicating the requirements of this Act to agency employees.
(2) Training agency employees to write in plain language.
(3) Meeting the deadline set forth in section 4(a).
(4) Ensuring ongoing compliance with the requirements of this Act.
(5) Designating a senior official to be responsible for implementing the requirements of this Act.
(6) Using, to the extent practicable and appropriate, plain language in regulations promulgated by the agency.
(b) Annual and Other Reports-
(1) The head of each agency shall submit to the Committee on Oversight and Government Reform of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate a report on--
(A) compliance with this Act; and
(B) the agency'’s continued efforts to meet the objectives specified in subsection (a).
(2) A report under this subsection shall be submitted--
(A) annually for the first two years after the date of the enactment of this Act; and
(B) once every three years thereafter.
(c) Evaluation and Report by Comptroller General- Within six months after the date of the enactment of this Act, the Comptroller General shall evaluate existing guidance for agencies on writing in plain language, including the guidance listed in section 4(b), and provide to the Office of Management and Budget, the Committee on Oversight and Government Reform of the House of Representatives, and the Committee on Homeland Security and Governmental Affairs of the Senate a report providing recommendations on--
(1) plain language guidelines; and
(2) best practices for plain language.
Passed the House of Representatives April 14, 2008.
To enhance citizen access to Government information and services by establishing plain language as the standard style for Government documents issued to the public, and for other purposes.
August 1, 2008
Read twice and placed on the calendar
U.S. Congress - Text of H.R.3548 as Placed on Calendar Senate Plain Language in Government Communications Act of 2007
