98-734
1st Session
109-70
--AUTHORIZING EXPENDITURES BY COMMITTEES OF THE SENATE
[To accompany S. Res. 50]
The Committee on Rules and Administration, to which was referred the following Senate Resolutions: 13, 14, 15, 16, 17, 19, 21, 22, 23, 24, 25, 29, 30, 32, 34, 35, 36, and 49, reports, in lieu thereof, an original resolution (S. Res. 50) authorizing expenditures by committees of the Senate for the periods March 1, 2005, through September 30, 2005, October 1, 2005, through September 30, 2006, and October 1, 2006, through February 28, 2007, incorporating the provisions of the foregoing resolutions and recommends that the resolution be agreed to.
CHAIRMAN'S STATEMENT
Since 1989, this Committee has adopted a biennial funding authorization for committees of the Senate. This policy has received strong support from the committee chairmen and ranking members.
Beginning in the 106th Congress, the biennial funding period was divided into 3 segments: the 7-month period from March 1 through September 30 of the first calendar year of the Congress; the 12-month period from October 1 of the first calendar year through September 30 of the second calendar year; and, the 5-month period from October 1 of the second calendar year through the last day of February of the third calendar year.
As a result of the federal elections in November, 2004, the Senate in the 109th Congress is comprised of 55 Republican Members, 44 Democratic Members and 1 Independent. On January 6, 2005, the Senate Joint Leadership in a colloquy on the Senate floor announced the funding and allocation assumptions for the biennial committee funding of the 109th Congress.
These assumptions, subject to appropriations being available, will be an across-the-board freeze on committee budgets, with salary baselines only adjusted by COLA's of 3.71 percent in 2005, 3.3 percent for 2006 and 3.5 percent for 2007.
These funding levels will include, but not as a separate allocation, the additional 10 percent allocated to Senate committees in the 108th Congress.
The Leadership also agreed to a 60-40 split of all personnel funds with respect to salary allocations between the majority and minority staff, after allocations for non-designated administrative and clerical staff are agreed to by the chairman and ranking member pursuant to Rule XXVII of the Standing Rules of the Senate. However, the chairman and ranking member of any committee may, by mutual agreement, modify the allocation of personnel funds.
Lastly, the Leadership announced that the division of committee office space shall be commensurate with this allocation agreement.
It is the intent of the Committee on Rules and Administration that the amounts included in the various committee budgets for COLAs beginning January 2006 and January 2007 shall be used only for COLAs authorized by the order of the President pro tempore of the Senate pursuant to section 4 of the Federal Pay Comparability Act of 1970 (2 U.S.C. 60a-1).
Beginning in 1989, the Committee on Rules and Administration authorized the use of unexpended funds. In 1991, this committee informed all Senate committees in Senate Report 102-15, and during the debate of that resolution, that committees could retain 50 percent of their unexpended funds as of February 28, 1993, to cover nonrecurring needs that enhance efficiency in the committee.
When S. Res. 71, the omnibus committee funding resolution for the 103d Congress, was considered by the Senate, it was amended to contain language that no committee of the Senate was permitted to carry forward unexpended balances beyond March 1, 1995. While S. Res. 54 (105th Congress) did not permit committees to carry forward funds it did continue to provide a special reserve into which the unexpended balances of the committees were transferred, after obligations incurred during the funding period ended were paid.
In order to preserve the flexibility of the Committee on Rules and Administration to meet the unforeseen needs of Senate committees, this resolution continues the practice of making special reserve funding available for unique, unanticipated, non-recurring needs of the Committee when necessary. This Committee intends that requests for such funds will continue to be considered when submitted by the chairman and ranking member of a committee. Such requests shall be granted only upon the approval of the chairman and ranking member of the Committee on Rules and Administration.
| Sec. 2. Committee on Agriculture, Nutrition, and Forestry | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $1,949,860 |
| 2004 funds authorized by S. Res. 66 | 3,431,602 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 1,462,700 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $1,841,555 $3,156,948 $1,315,395
Jan 2006 COLA 78,134 43,408
Jan 2007 COLA 0 19,022
Consultants 0 0
Training 0 0
Official Mail 6,047 10,367 4,320
Administrative expenses 66,039 113,210 47,171
Total 1,913,641 3,358,659 1,429,316
Additional 10% funding 177,260 311,964 132,973
Budget Authority 109th Congress 2,090,901 3,670,623 1,562,289
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| Sec. 3. Committee on Armed Services | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $3,594,172 |
| 2004 funds authorized by S. Res. 66 | 6,328,829 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 2,698,836 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $3,464,178 $5,938,590 $2,474,411
Jan 2006 COLA 146,980 81,656
Jan 2007 COLA 0 35,785
Consultants 14,583 25,000 10,417
Training 4,666 8,000 3,334
Official Mail 4,084 7,000 2,917
Administrative expenses 45,231 77,539 32,307
Total 3,532,742 6,203,109 2,640,827
Additional 10% funding 326,743 575,348 245,349
Budget Authority 109th Congress 3,859,485 6,778,457 2,886,176
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| Sec. 4. Committee on Banking, Housing, and Urban Affairs | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $2,979,871 |
| 2004 funds authorized by S. Res. 66 | 5,244,760 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 2,235,697 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007(5 mths)
------------------------------------------------------------------------------------
Salary baseline $2,822,997 $4,839,423 $2,016,426
Jan 2006 COLA 119,776 66,542
Jan 2007 COLA 0 29,162
Consultants 12,000 20,000 8,000
Training 700 1,200 500
Official Mail 1,400 2,400 1,000
Administrative expenses 88,084 151,572 63,488
Total 2,925,181 5,134,371 2,185,118
Additional 10% funding 270,897 476,796 203,245
Budget Authority 109th Congress 3,196,078 5,611,167 2,388,363
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| Sec. 5. Committee on the Budget | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $3,136,108 |
| 2004 funds authorized by S. Res. 66 | 5,522,410 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 2,355,010 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $3,026,105 $5,187,610 $2,161,504
Jan 2006 COLA 128,393 71,330
Jan 2007 COLA 0 31,260
Consultants 0 0
Training 0 0
Official Mail 10,746 18,421 7,675
Administrative expenses 45,919 78,718 32,799
Total 3,082,770 5,413,142 2,304,568
Additional 10% funding 285,100 502,037 214,092
Budget Authority 109th Congress 3,367,870 5,915,179 2,518,660
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| Sec. 6. Committee on Commerce, Science, and Transportation | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $3,227,950 |
| 2004 funds authorized by S. Res. 66 | 5,681,955 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 2,422,263 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $3,069,616 $5,262,198 $2,192,583
Jan 2006 COLA 130,239 72,355
Jan 2007 COLA 0 31,709
Consultants 0 0
Training 0 0
Official Mail 11,932 20,455 8,523
Administrative expenses 88,048 150,939 62,891
Total 3,169,596 5,563,831 2,368,061
Additional 10% funding 293,450 516,541 220,206
Budget Authority 109th Congress 3,463,046 6,080,372 2,588,267
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| Sec. 7. Committee on Energy and Natural Resources | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $2,724,301 |
| 2004 funds authorized by S. Res. 66 | 4,795,783 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 2,044,614 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $2,598,345 $4,454,306 $1,855,961
Jan 2006 COLA 110,244 61,247
Jan 2007 COLA 0 26,841
Consultants 0 0
Training 0 0
Official Mail 9,129 15,649 6,520
Administrative expenses 68,164 116,853 48,689
Total 2,675,638 4,697,052 1,999,258
Additional 10% funding 247,664 435,980 185,874
Budget Authority 109th Congress 2,923,302 5,133,032 2,185,132
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| Sec. 8. Committee on Environment and Public Works | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period). | $2,516,590 |
| 2004 funds authorized by S. Res. 66 | 4,427,783 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 1,886,876 |
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FY 2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $2,351,539 $4,031,209 $1,679,672
Jan 2006 COLA 99,772 55,429
Jan 2007 COLA 0 24,291
Consultants 4,667 8,000 3,333
Training 1,167 2,000 833
Official Mail 8,415 14,427 6,011
Administrative expenses 102,120 175,064 72,943
Total 2,467,908 4,330,472 1,842,512
Additional 10% funding 228,781 402,526 171,534
Budget Authority 109th Congress 2,696,689 4,732,998 2,014,046
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| Sec. 9. Committee on Finance | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period). | $3,511,242 |
| 2004 funds authorized by S. Res. 66 | 6,179,693 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 2,634,121 |
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FY 2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $3,319,935 $5,691,316 $2,371,383
Jan 2006 COLA 140,860 78,256
Jan 2007 COLA 0 34,295
Consultants 17,500 30,000 12,500
Training 5,833 10,000 4,167
Official Mail 10,480 17,965 7,485
Administrative expenses 92,556 158,667 66,111
Total 3,446,304 6,048,808 2,574,197
Additional 10% funding 319,204 561,790 239,465
Budget Authority 109th Congress 3,765,508 6,610,598 2,813,662
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| Sec. 10. Committee on Foreign Relations | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $2,884,041 |
| 2004 funds authorized by S. Res. 66 | 5,078,940 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 2,166,036 |
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FY-2005(7 mths) FY-2006(12 mths) FY-2007(5 mths)
---------------------------------------------------------------------------------
Salary baseline $2,756,727 $4,725,818 $1,969,092
Jan 2006 COLA 116,964 64,980
Jan 2007 COLA 0 28,477
Consultants 0 0
Training 0 0
Official Mail 9,380 16,080 6,700
Administrative expenses 82,257 141,012 58,754
Total 2,848,364 4,999,874 2,128,003
*Additional funding 246,807 434,513 185,263
Budget Authority 109th Congress 3,095,171 5,434,387 2,313,266
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| Sec. 11. Committee on Homeland Security & Governmental Affairs | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $4,764,738 |
| 2004 funds authorized by S. Res. 66 | 8,387,779 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 3,576,035 |
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FY-2005(7 mths) FY-2006(12 mths) FY-2007(5 mths)
---------------------------------------------------------------------------------
Salary baseline $4,545,807 $7,792,812 $3,247,006
Jan 2006 COLA 192,872 107,151
Jan 2007 COLA 0 46,958
Consultants 0 0
Training 0 0
Official Mail 15,689 26,895 11,206
Administrative expenses 118,237 202,692 84,455
Total 4,679,733 8,215,271 3,496,776
*Additional 10% funding 433,158 762,525 325,094
Budget Authority 109th Congress 5,112,891 8,977,796 3,821,870
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| Sec. 12. Committee on Health, Education, Labor, and Pensions | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $4,236,427 |
| 2004 funds authorized by S. Res. 66 | 7,457,494 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 3,179,327 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $4,036,537 $6,919,778 $2,883,240
Jan 2006 COLA 171,264 95,147
Jan 2007 COLA 0 41,697
Consultants 0 0
Training 0 0
Official Mail 14,236 24,405 10,169
Administrative expenses 109,673 188,010 78,338
Total 4,160,446 7,303,457 3,108,591
Additional 10% funding 385,130 677,954 289,029
Budget Authority 109th Congress 4,545,576 7,981,411 3,397,620
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| Sec. 13. Committee on the Judiciary | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $4,605,727 |
| 2004 funds authorized by S. Res. 66 | 8,110,222 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 3,458,551 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $4,443,009 $7,616,586 $3,173,578
Jan 2006 COLA 188,510 104,728
Jan 2007 COLA 0 45,896
Consultants 0 0
Training 0 0
Official Mail 15,097 25,881 10,784
Administrative expenses 69,199 118,626 49,428
Total 4,527,305 7,949,603 3,384,414
Additional 10% funding 418,702 737,293 314,413
Budget Authority 109th Congress 4,946,007 8,686,896 3,698,827
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| Sec. 14. Committee on Rules and Administration | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $1,288,413 |
| 2004 funds authorized by S. Res. 66 | 2,269,014 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 967,696 |
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FY-2005(7 mths) FY-2006(12 mths) FY-2007(5 mths)
---------------------------------------------------------------------------------
Salary baseline $1,248,043 $2,139,502 $891,460
Jan 2006 COLA 52,953 29,418
Jan 2007 COLA 0 12,892
Consultants 0 0
Training 0 0
Official Mail 4,634 7,944 3,310
Administrative expenses 14,192 24,329 10,137
Total 1,266,869 2,224,728 947,217
Additional 10% funding 117,128 206,274 87,972
Budget Authority 109th Congress 1,383,997 2,431,002 1,035,189
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| Sec. 15. Committee on Small Business and Entrepreneurship | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $1,215,913 |
| 2004 funds authorized by S. Res. 66 | 2,139,332 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 911,668 |
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FY 2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $1,136,330 $1,947,994 $811,665
Jan 2006 COLA 48,213 $26,785
Jan 2007 COLA 0 11,738
Consultants 0 0
Training 0 0
Official Mail 3,753 6,434 2,681
Administrative expenses 52,323 89,694 37,372
Total 1,192,406 2,092,335 890,241
Additional 10% funding 110,537 194,485 82,879
Budget Authority 109th Congress 1,302,943 2,286,820 973,120
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| Sec. 16. Committee on Veterans' Affairs | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $1,112,475 |
| 2004 funds authorized by S. Res. 66 | 1,958,451 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 834,987 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $1,062,697 $1,821,766 $759,068
Jan 2006 COLA 45,089 25,049
Jan 2007 COLA 0 10,978
Consultants 0 0
Training 0 0
Official Mail 3,888 6,665 2,778
Administrative expenses 26,146 44,821 18,676
Total 1,092,731 1,918,341 816,549
Additional 10% funding 101,134 178,041 75,908
Budget Authority 109th Congress 1,193,865 2,096,382 892,457
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| Sec. 17. Special Committee on Aging | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $1,347,927 |
| 2004 funds authorized by S. Res. 66 | 2,372,258 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 1,011,165 |
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FY-2005 (7 mths) FY-2006 (12 mths) FY-2007 (5 mths)
------------------------------------------------------------------------------------
Salary baseline $1,273,309 $2,182,815 $909,507
Jan 2006 COLA 54,025 30,014
Jan 2007 COLA 0 13,153
Consultants 0 0
Training 0 0
Official Mail 3,923 6,725 2,802
Administrative expenses 45,675 78,300 32,625
Total 1,322,907 2,321,865 988,101
Additional 10% funding 122,539 215,660 91,924
Budget Authority 109th Congress 1,445,446 2,537,525 1,080,025
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| Sec. 18. Select Committee on Intelligence | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $2,117,309 |
| 2004 funds authorized by S. Res. 66 | 3,726,412 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 1,588,401 |
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FY-2005(7 mths) FY-2006(12 mths) FY-2007(5 mths)
---------------------------------------------------------------------------------
Salary $2,760,377 $4,732,075 $1,971,702
Jan 2006 COLA 117,119 65,066
Jan 2007 COLA 0 $28,515
Consultants 37,917 65,000 27,083
Training 0 0
Official Mail 7,317 12,544 5,227
Administrative expenses 52,500 90,000 37,500
Total 2,858,111 5,016,738 2,135,093
Additional 10% funding 192,483 338,765 144,400
Budget Authority 109th Congress 3,050,594 5,355,503 2,279,493
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| Sec. 19. Committee on Indian Affairs | |
| 2003 funds authorized by S. Res. 66 (7 month transitional period) | $1,051,310 |
| 2004 funds authorized by S. Res. 66 | 1,848,350 |
| 2005 funds authorized by S. Res. 66 (5 month transitional period) | 787,173 |
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FY-2005(7 mths) FY-2006(12 mths) FY-2007(5 mths)
---------------------------------------------------------------------------------
Salary baseline $954,121 $1,635,636 $681,516
Jan 2006 COLA 40,482 22,490
Jan 2007 COLA 0 9,856
Consultants 0 0
Training 0 0
Official Mail 3,958 6,786 2,826
Administrative expenses 70,731 121,253 50,522
Total 1,028,810 1,804,157 767,210
Additional 10% funding 95,574 168,032 71,561
Budget Authority 109th Congress 1,124,384 1,972,189 838,771
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BACKGROUND
This `omnibus' funding resolution in the amount of $52,563,753 for the 7-month period of FY-2005 (March 1, 2005 through September 30, 2005); $92,292,337 for the 12-month period of FY-2006 (October 1, 2005 through September 30, 2006); and $39,287,233 for the 5-month period of FY-2007 (October 1, 2006 through February 28, 2007) was reported in lieu of Senate Resolutions 13, 14, 15, 16, 17, 19, 21, 22, 23, 24, 25, 29, 30, 32, 34, 35, 36, and 49, which were reported by the Senate committees in conformance with paragraph 9 of Rule XXVI of the Standing Rules of the Senate and referred to the Committee on Rules and Administration.
The total funding target for each of fiscal years 2005, 2006, and 2007 is 100% of the FY-2004 total budget authority funded in the 108th Congress by S. Res. 66, (excluding the 10% administrative expense allowance authorized by the Joint Leadership letter of January 15, 2003) with the salary baseline adjusted by the actual January 2004 COLA, the actual January 2005 COLA, the projected January 2006 COLA and the projected January 2007 COLA. Committees may budget the January 2006 COLA and locality pay at 3.3% and budget the January 2007 COLA and locality pay at 3.5%.
Each committee will also receive 10% in additional administrative funds to be distributed in accordance with the colloquy between the Republican and Democratic Leaders on January 6, 2005. These funds are not permanent funds built into the salary baseline but represent the continuance of previously authorized funds by the Joint Leadership of the Senate to committees for the 109th Congress. This additional 10% administrative fund shall be divided at the rate of 60% to the majority and 40% to the minority and may be used for any official committee expense.
Committees have also been put on notice that any overtime costs mandated by the Congressional Accountability Act must be absorbed within salary baselines.
To facilitate the consideration of committee funding requests, the Committee on Rules and Administration, as in the 108th Congress, did not require those committees whose budget requests were within guidelines, and whose questionnaires were jointly signed by the chairman and ranking member, to testify before the Committee on Rules and Administration.
Except for the Finance Committee, the Foreign Relations Committee, and the Committee on Veterans' Affairs, all other committees funded by this resolution submitted budgets and questionnaires conforming to the requisite guidelines. At the Rules Committee mark-up conducted on February 9, 2005, the Rules Committee reported out an Omnibus Committee Funding Resolution that reported out all committees funding at guidelines except the Intelligence Committee.
In a separate agreement, and in accordance with S. Res. 445, agreed to October 9, 2004, the Rules Committee agreed to increase the Select Committee on Intelligence F.T.E.'s by thirteen additional positions at an additional cost for salaries and administrative expenses of $2,732,011 over twenty-four months. That action has also been incorporated into this omnibus committee funding resolution.
The Rules Committee advised the Finance Committee, the Foreign Relations Committee and the Veterans' Affairs Committee to formally request Special Reserves authorized by S. Res. 50 to address their special needs.
COST-OF-LIVING ADJUSTMENTS
It is the intent of the Committee on Rules and Administration that amounts included in the various committee budgets for COLAs for FY-2006 and FY-2007 shall be used only for COLAs authorized by the order of the President pro tempore of the Senate.
If the President pro tempore does not authorize COLAs for FY-2006 and FY-2007, funds authorized for that purpose by this resolution may not be expended. If, however, COLA authorizations exceed the 3.7% budgeted in this resolution, it may be necessary for committees to absorb the difference.
CERTIFICATION OF COMMITTEE EXPENSES
Previously, committee biennial funding resolutions stipulated that vouchers were not required for the disbursement of salaries of committee employees who were paid at an annual rate of pay. In addition, vouchers were not required for certain types of official expenses which could be certified as owed to Senate support offices providing such goods and services to Senate committees. The practice was to identify, in the funding resolution, which Senate support office was authorized to certify such expenses as due for payment. Examples of certifiable expenses include, but are not limited to, telecommunications, stationery supplies, official mail, metered charges on copying equipment, and expenses for Senate Recording and Photographic Services.
However, section 1 of the FY 1994 Legislative Branch Appropriations Bill provided permanent language in statute addressing this issue (2 U.S.C. 68-8). Therefore, the specific authorization for certifications is no longer required in committee biennial funding resolutions and the language in section 1 of S. Res. 54 (107th Congress) has been modified by deleting section 1(b)(2) with the heading, VOUCHERS NOT REQUIRED.
STATIONERY ROOM EXPENSES
Pursuant to the FY 1994 Legislative Branch Appropriations Bill, stationery room expenses are certified for payment by the appropriate Senate support office.
OFFICIAL MAIL COSTS
Pursuant to the FY 1994 Legislative Branch Appropriations Bill, official mail expenses, other than franked mail, are certified for payment by the appropriate Senate support office.
Section 10 of Pub.L. 101-520, 101st Congress, 2nd Session, authorizes committees funded by this omnibus resolution to send official mail, other than franked mail, through the Senate post office and to have the cost of such mail certified to their official office expense accounts in a manner similar to the purchase of supplies from the Senate stationery store. Public Law 105-55, the 1998 Legislative Branch Appropriations Act, changed the manner in which official mail costs are paid. Beginning in October, 1998 and continuing for those segments of FY-2003, FY-2004, and FY-2005 that comprise the 108th Congress, committees are provided additional funds for official mail and the costs incurred are charged directly to each committee.
The 60-day pre-election moratorium on mass mailings does not apply to a committee when such mass mailings are mailed under the frank of the chairman and relate to the normal and regular business of the committee.
METERED CHARGES FOR COPYING EQUIPMENT
Pursuant to the FY 1994 Legislative Branch Appropriations Bill, metered charges for copying equipment are certified for payment by the appropriate Senate support office.
SENATE RECORDING AND PHOTOGRAPHIC SERVICES
Pursuant to the FY 1994 Legislative Branch Appropriations Bill, official expenses incurred by a committee at the Senate Recording and Photographic Studios are certified for payment by the appropriate Senate support office. `Official expenses' has the meaning given to it by Interpretative Ruling No. 442, issued April 15, 1992, by the Select Committee on Ethics.
PRINTING AND BINDING
Committee expenditures for printing and binding continue to be a substantial cost to the Senate. Such costs include both the costs of printing documents, and the costs of preparing manuscripts by GPO's detailed personnel. Although printing and binding funds are not included in individual committee budgets, judicious use of these funds is a serious concern to the Committee on Rules and Administration.
Printing and binding costs for committees increased by more than $3,200,000 from 107th Congress through the end of November 2004 in the 108th Congress. This increase is primarily due to increased hearing activities during the 108th Congress.
Charges incurred by committees with GPO detailed printers have increased by $442,283 from the 107th Congress to the 108th Congress. Part of that increase is a result of COLA adjustments, but the cost of overtime charges is of continuing concern to this committee. We especially urge those committees who incur overtime charges on a continuing basis to evaluate their printing operations, with an eye toward minimizing a printer's overtime except on a temporary basis when the extraordinary cost can be justified by the need for timely delivery of the committee's legislative papers.
It is the intent of this Committee that all Senate committees adhere strictly to the provisions of Title 44 governing the printing and binding of documents.
A committee may not procure more than 300 copies of a hearing or other document germane thereto except as authorized by 44 U.S.C. 703. Section 703 provides that extra copies not exceeding $700 in cost may be obtained upon an order of the Joint Committee on Printing; extra copies at a cost of $700 to $1,200 must be authorized by simple resolution of the Senate; and cost exceeding $1,200 requires approval of both houses of Congress upon concurrent or joint resolution. Such resolutions requesting printing are referred to the Committee on Rules and Administration.
`Extra copies' means additional numbers ordered at the time of original printing. Reprinting a document at a later time must be treated as a new publication.
COSTS FOR DETAILED PRINTERS--1999-2004--Committees
[In whole dollars]
---------------------------------------------------------------------------------
1999 2000 2001 2002 2003 2004 1
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Aging $71,509 $63,427 $74,497 $64,452 $70,675 $78,432
Agriculture 74,247 71,627 96,166 71,077 74,592 77,572
Armed Services 69,266 65,900 75,499 62,381 21,548 0
Banking 180,113 168,624 147,038 166,728 225,243 197,616
Budget 70,352 66,159 70,787 66,446 70,030 78,248
Commerce 83,091 107,625 95,940 92,701 178,303 237,898
Energy 72,192 47,232 79,130 62,238 70,804 80,367
Environment 0 0 0 4,674 82,257 89,806
Finance 92,103 52,284 63,386 66,362 68,760 77,314
Foreign Relations 125,766 132,052 141,491 119,618 141,615 157,699
Governmental Affairs 69,381 61,500 79,318 68,445 73,585 74,390
HELP 72,668 66,348 79,142 110,163 116,246 49,513
Indian Affairs 88,162 82,810 92,745 63,514 99,374 103,496
Intelligence 0 0 0 0 0 0
Judiciary 205,876 189,912 210,146 233,918 247,065 202,993
Rules 0 0 0 0 0 0
Small Business 0 0 0 0 0 0
Veteran's Affairs 0 0 5,576 63,591 24,011 0
Total 1,274,726 1,175,500 1,310,861 1,316,308 1,564,108 1,505,344
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PRINTING AND BINDING--1999-2004--Committees
[In whole dollars]
---------------------------------------------------------------------------------
1999 2000 2001 2002 2003 2004 1
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Aging $127,775 $177,041 $180,166 $174,810 $174,789 $141,851
Agriculture 222,689 158,125 217,545 208,063 319,826 94,398
Armed Services 272,967 294,918 294,036 255,601 389,226 247,675
Banking 203,009 178,971 161,362 232,973 348,952 221,019
Budget 64,016 47,400 33,786 57,876 52,921 120,220
Commerce 327,145 385,556 161,409 173,814 186,621 552,127
Energy 267,343 288,965 353,172 156,077 234,979 159,044
Environment 268,006 214,896 271,525 311,351 513,722 545,704
Finance 316,410 296,003 247,824 209,246 266,761 353,738
Foreign Relations 148,420 504,481 265,223 292,411 281,047 320,435
Governmental Affairs 335,482 808,990 551,147 739,218 1,355,345 912,717
HELP 198,011 248,144 122,686 226,561 225,043 155,870
Indian Affairs 362,562 381,915 289,963 319,552 370,417 331,896
Intelligence 41,484 45,822 27,350 56,310 55,855 15,990
Judiciary 814,388 318,582 683,631 458,958 956,923 1,011,520
Rules 26,053 43,653 203,188 8,676 131,945 181,939
Small Business 129,408 197,905 126,352 186,962 120,394 189,287
Veteran's Affairs 97,093 37,256 37,960 63,349 25,322 16,412
Total 4,222,261 4,628,623 4,228,325 4,131,808 6,010,088 5,571,842
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DETAILED EMPLOYEES
Sections 2 through 19 of the omnibus resolution includes specific authorizing language on the use of detailed employees on either a reimbursable, or non-reimbursable, basis. This language, which has been included in previous biennial funding resolutions, continues the practice of permitting the detail or assignment of personnel from departments or agencies of the government to the staff of a committee without reimbursement of that person's salary. The Committee on Rules and Administration intends that government employees, whose pay is disbursed by an agency of the Federal government and who is detailed or assigned to a committee must comply with Rule 27, paragraph 4, of the Standing Rules of the Senate.
In addition, S. Res. 77 (79th Congress, 1st Session) continues to apply to the use by a committee of assigned or detailed personnel on a reimbursement basis. Prior consent of the Government department or agency concerned as well as the Committee on Rules and Administration must be obtained in order to utilize such personnel whether on a reimbursable or non-reimbursable basis pursuant to Standing Rule XXVII, paragraph 4.
The Committee on Rules and Administration intends to monitor committee expenditures in conjunction with requests for approval for the use of detailed government employees (detailees). The purpose of monitoring detailee activity is to determine overall committee spending in the appropriation account `Expenses of Inquiries and Investigations' within the Legislative Branch Appropriations Bill.
DETAILEES 108TH CONGRESS
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Agency Period begins Period ends
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Committee: Agriculture
Dept. of Health & Human Services, U.S. Food and Drug Administration 1/5/04 1/5/05
Committee: Appropriations
Dept. of Homeland Security, Coast Guard 9/16/03 9/30/04
Dept. of Homeland Security, Immigration and Customs Enforcement 2/1/03 12/31/04
Dept. of the Navy, Marine Corps 1/25/04 2/28/05
Dept. of the Navy, Marine Corps 3/1/04 9/30/04
Dept. of State 6/7/04 7/16/04
Dept. of Treasury, Financial Crimes Enforcement Network 3/1/04 12/31/04
Dept. of Treasury 2/7/05 2/28/05
Committee: Banking
Dept. of State 11/18/04 2/28/05
Dept. of Transportation 3/28/03 2/28/05
Dept. of Transportation 7/15/03 2/29/04
Committee: Budget
Dept. of Commerce, NOAA 1/31/05 2/28/05
Dept. of Justice 2/7/05 2/28/05
Office of Management and Budget 1/31/05 2/28/05
Committee: Commerce
Dept. of Commerce, NOAA 3/28/03 12/31/03
Dept. of Commerce, NOAA 2/12/04 8/6/04
Dept. of Homeland Security, Coast Guard 6/21/04 2/28/05
Dept. of Homeland Security, Coast Guard 8/31/03 8/31/04
Dept. of Transportation, Federal Aviation Administration 2/28/03 3/31/03
Dept. of Transportation, Federal Railroad Administration 3/3/03 1/20/04
General Services Administration 2/28/03 3/28/03
National Transportation Safety Board 2/28/03 9/30/03
Committee: Energy
Dept. of the Air Force 2/28/03 5/30/03
Dept. of Commerce, NOAA 4/28/03 8/1/03
Dept. of Energy 4/17/03 8/15/03
Dept. of Interior, Bureau of Land Management 3/5/03 4/28/03
Dept. of Interior, National Park Service 1/15/05 2/28/05
Dept. of Interior, National Park Service 1/28/04 12/31/04
Dept. of Interior, National Park Service 2/28/04 12/31/04
Committee: Environment
Dept. of Transportation, Federal Highway Administration 2/28/03 9/30/03
Dept. of Transportation, Federal Highway Administration 4/2/03 2/29/04
Dept. of Transportation, Federal Highway Administration 2/09/05 02/28/05
Committee: Ethics
General Accounting Office 5/10/04 7/31/04
Committee: Finance
Dept. of Agriculture 2/27/04 12/31/04
Dept. of Commerce, International Trade Administration 3/11/03 1/6/04
Dept. of Commerce, International Trade Administration 9/27/04 1/28/05
Dept. of Health and Human Services 7/7/03 12/31/04
Dept. of Health and Human Services 2/7/05 2/28/05
Dept. of Health and Human Services 2/2/04 8/1/04
Dept. of Health and Human Services 1/10/05 2/28/05
Dept. of Health and Human Services 1/21/05 2/28/05
Dept. of Homeland Security, U.S. Secret Service 1/5/04 1/4/05
Dept. of Labor 11/3/03 1/5/05
Dept. of the Treasury, IRS 1/3/05 2/28/05
Dept. of the Treasury, IRS 1/13/03 8/4/03
Dept. of the Treasury, IRS 1/13/03 8/29/03
Dept. of the Treasury, IRS 2/28/03 10/31/03
Dept. of the Treasury, IRS 1/27/04 12/31/04
Dept. of the Treasury, IRS 1/3/05 2/28/05
Dept. of the Treasury, IRS 12/15/03 7/15/04
Dept. of the Treasury, IRS 1/11/05 2/28/05
Dept. of the Treasury, U.S. Secret Service 2/28/03 12/5/03
General Accounting Office, Government Accountability Office 11/12/04 2/28/05
General Accounting Office, Government Accountability Office 5/3/04 2/28/05
National Aeronautics and Space Administration 8/30/04 2/28/05
Pension Benefit Guaranty Corporation 1/10/05 2/28/05
Social Security Administration 1/6/04 8/6/04
Social Security Administration 1/7/04 2/28/05
Social Security Administration 12/28/04 2/28/05
U.S. Environmental Protection Agency 9/7/04 12/31/04
U.S. Environmental Protection Agency 2/4/03 12/31/03
U.S. International Trade Commission 3/29/04 2/28/05
Committee: Foreign Relations
Dept. of Energy, Nat. Nuclear Security Administration 9/20/04 2/28/05
Dept. of State 1/18/05 2/28/05
Dept. of State 12/28/04 2/28/05
Dept. of State 3/28/03 12/31/04
Dept. of State 11/1/03 9/30/04
Dept. of State 2/28/03 8/30/03
Dept. of State 3/3/03 9/3/03
Dept. of State 3/1/03 9/30/03
Dept. of Defense 3/3/03 7/31/03
Committee: Governmental Affairs
Central Intelligence Agency 2/17/05 2/28/05
Central Intelligence Agency 9/8/04 12/31/04
Defense Intelligence Agency 8/13/04 10/25/04
Dept. of Agriculture, Forest Service 10/14/03 12/30/03
Dept. of Justice 2/28/04 2/28/05
Dept. of Justice, FBI 7/7/03 7/30/04
Dept. of Homeland Security, Immigration and Customs Enforcement 1/31/05 2/28/05
Dept. of Homeland Security, U.S. Coast Guard 6/21/04 2/28/05
Dept. of Homeland Security, U.S. Secret Service 1/25/04 1/24/05
Dept. of State 2/28/03 7/11/03
Dept. of State 2/13/04 2/28/05
Dept. of State 8/24/04 2/28/05
Dept. of Transportation, U.S. Coast Guard 3/3/03 8/31/04
Dept. of the Treasury, IRS 7/12/04 2/28/05
Dept. of the Treasury, IRS 10/4/04 2/28/05
Dept. of the Treasury, IRS 2/28/03 11/14/04
General Accounting Office 10/27/03 2/28/05
General Accounting Office 6/2/03 6/2/04
General Accounting Office 10/14/03 12/31/03
General Accounting Office 9/29/03 12/31/03
General Accounting Office 5/12/03 8/1/04
General Accounting Office 7/6/04 2/28/05
Social Security Administration 3/5/04 7/14/04
U.S. Postal Service 4/19/04 7/23/04
U.S. Postal Inspection Service 9/1/04 2/28/05
Committee: Health, Education, Labor, and Pension
Dept. of Agriculture, Food and Nutrition Service 9/15/04 12/31/04
Dept. of Education 2/28/03 12/31/03
Dept. of Education 1/28/05 2/28/05
Dept. of Education 1/14/04 5/14/04
Dept. of Education 2/28/03 3/28/03
Dept. of Education 4/21/03 8/1/03
Dept. of Health and Human Services 12/8/04 2/28/05
Dept. of Health and Human Services 2/27/04 12/31/03
Dept. of Health and Human Services 9/15/04 2/28/05
Dept. of Health and Human Services 7/14/03 1/7/04
Dept. of Health and Human Services 10/6/03 10/8/04
Dept. of Health and Human Services 12/15/04 2/28/05
Dept. of Health and Human Services 6/13/03 12/9/03
Dept. of Health and Human Services 2/3/05 2/28/05
Dept. of Health and Human Services, Nat. Institutes of Health 1/25/05 2/28/05
Dept. of Health and Human Services, Nat. Institutes of Health 9/30/03 12/31/03
Dept. of Housing and Urban Development 2/3/03 5/2/03
Dept. of Veterans Affairs 5/12/03 8/15/03
National Labor Relations Board 4/21/03 10/21/03
National Labor Relations Board 1/5/04 7/2/04
Social Security Administration 12/8/04 2/28/05
Committee: Indian Affairs
Dept. of Justice 1/18/05 2/28/05
Committee: Intelligence
Central Intelligence Agency 2/28/03 4/1/03
Dept. of the Navy 2/28/03 4/1/03
Committee: Joint Economic
Dept. of Commerce, International Trade Administration 6/16/03 3/31/04
Committee: Judiciary
Dept. of Justice 2/27/04 8/23/04
Dept. of Justice 11/8/04 2/28/05
Dept. of Justice 2/28/03 1/1/04
Dept. of Justice 8/29/03 2/29/04
Dept. of Justice 2/28/03 5/1/03
Dept. of Justice 9/3/03 10/29/04
Dept. of Justice 2/28/03 11/28/03
Dept. of Justice 2/28/03 3/4/03
Dept. of Justice 2/28/03 7/9/03
Dept. of Justice 2/28/03 10/31/04
Dept. of Justice 2/28/03 11/13/03
Dept. of Justice 5/12/03 11/12/04
Dept. of Justice 2/28/03 7/31/03
Dept. of Justice 1/23/04 12/28/04
Dept. of Justice 5/12/03 5/12/04
Dept. of Justice 2/28/03 12/23/03
Dept. of Justice 2/28/03 6/3/03
Dept. of Justice, FBI 1/7/05 2/28/05
U.S. Sentencing Commission 6/16/03 2/4/05
Committee: Small Business & Entrepreneurship
U.S. Small Business Administration 2/28/03 10/29/04
Internal Revenue Service 2/28/03 12/31/03
Committee: Veterans Affairs
Dept. of Homeland Security, U.S. Secret Service 8/1/03 7/31/04
Dept. of Veterans Affairs 2/28/03 4/5/03
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SPECIAL RESERVE
This resolution establishes a special reserve fund within the funds of the `Expenses of Inquiries and Investigations' account appropriated by the Legislative Branch Appropriation Act for fiscal years 2003, 2004, and 2005. This special reserve fund is available to any committee funded by this resolution on the basis of special, unforeseen, non-recurring needs of that committee during the funding periods. Any committee desiring to draw on special reserve funds must make such a request in writing with the signature of the chairman and ranking member. All special reserve fund requests are ultimately subject to the approval of the chairman and ranking member of the Committee on Rules and Administration. The amount available in this special reserve is based on the percentage of funds approved for special reserves in previous Congresses from total funds authorized for committees.
FINANCIAL MANAGEMENT INFORMATION SYSTEM
The Committee on Rules and Administration authorized a new comprehensive and integrated accounting system to be implemented Senate-wide. This system was designed to assist committees in budget forecasting, allocating dollars by expense category and office sub-categories, posting expenses incurred, requesting reports by expense category or office, and reconciling accounts with the Disbursing Office. It is the Committee's intent that each committee funded by this resolution shall use the Financial Management Information System to account for funds authorized by this resolution.
LEGISLATIVE REVIEW BY SENATE COMMITTEES
Rule XXVI, section 8b of the Standing Rules of the Senate requires that, in each odd-numbered year, each committee shall submit to the Senate, not later than March 31, a report on the activities of that committee during the Congress ending at noon on January 3 of such year.
HOUSING FOR COMMITTEE STAFF
It remains the general policy and is expected by the Committee on Rules and Administration, that staff paid from committee funds be housed in committee space. Space allocations will be strictly tied to authorized committee staff and detailees approved by the Committee on Rules and Administration.
COMMITTEE COMPUTER RESOURCES
The Committee Office Automation (OA) plans accompanying each committee's budget submission were adjusted to meet SAA funding levels, to provide required resources for new staff and to assist the Committee on Rules and Administration in managing the operating costs of Senate committees.
Allocations were made considering the business requirements of each Committee as outlined in their Office Automation plans, as well as the capacity and age of the current computer inventory of each committee (including recent purchases by committees in FY 2005), following best business practices in the replacement of office automation equipment. The goal of the Committee on Rules and Administration is to assist each committee in maintaining current office automation infrastructure with special attention to future changes in the Senate information technology environment. These changes include migration to a new Active Directory network environment, transition to a new computer operating system for servers, enhanced COOP plan execution to include data replication of key committee information, implementing improvements to systems that manage the electronic data (document management) of the committee.
Computer resources are allocated to authorized full time staff and detailees identified in each Committee's budget submission and as approved by the Committee on Rules and Administration.
Computer resources, in particular computer workstations, which are required for staff or detailees who were not identified in the committee budget submissions, must be specifically approved by the Committee on Rules and Administration. Non-standard computer resource requests in excess of $500.00, not identified in the Committee Office Automation plans, also require specific approval by the Rules Committee and must be at committee expense including costs for maintenance, service and support.
Committees listed below may begin working directly with the Sergeant at Arms to implement their approved OA plans. Significant deviations from the OA plans must be approved by the Committee on Rules and Administration.
SUMMARY OF OFFICE AUTOMATION PLANS
109TH CONGRESS COMMITTEE IT OFFICE AUTOMATION BUDGETS, MARCH 1, 2005-FEBRUARY 28, 2007
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FTEs Total approved for 109th
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Aging 29 93,524
Agriculture 48 187,328
Appropriations n/a 461,460
Armed Services 60 214,795
Banking 57 116,300
Budget 62 295,059
Commerce 84 233,461
Energy 58 180,522
Environment 60 302,462
Ethics 12 92,068
Finance 80 302,752
Foreign Relations 75 431,456
HELP 111 489,429
HSGA 121 381,250
Indian Affairs 23 46,238
Intelligence 49 354,901
JEC 48 260,124
Judiciary 133 409,288
Rules 27 79,374
Small Business 33 94,828
Veteran's Affairs 32 227,957
Totals 5,254,576
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CONSULTANTS
This resolution specifies the available funding to hire consultants, as otherwise authorized by statute.
COMMITTEE LEGISLATIVE ASSISTANCE
The Rules Committee has received inquiries regarding staff representatives on committees as authorized by P.L. 95-94. With respect to providing funds for Legislative Assistance, the position of the Committee on Rules and Administration is that such funds are already incorporated into Members' personal office accounts for the purpose of providing assistance with such committee duties.
ARCHIVING
Under Senate Rules XXVI(10)(a) and 2 U.S.C. Sec. 72(a)(d), committee records are the property of the Senate. At the end of each Congress, non-current committee records are transferred to the Archives (Senate Rule XI(1) and 44 U.S.C. 2118.). To ensure the preservation of the Senate's permanently valuable records, the Rules Committee requests that each committee submit to the Rules Committee their National Archives Records Transfer Report.